carefully described, this can be achieved by speaking to
the user/managerThe problem is then defined in writing and agreed by all parties involved
The specification is then defined as a set of actual deliverables (to be achieved through the project)
Specification will focus on what the new system will need to do to enable users to carry out their tasks (functional perspective)
Establish the inputs, processing requirements and output needed
What hardware or software requirements or anything else that will facilitate the solution (network cabling, desks, chairs, routers, security software)