Презентация на тему Business correspondence

Thank You Letters
? Acceptance Letters
? Rejection Letters
? Withdrawal Letters

sure you sign all your letters in blue or

black ink.
? Address cover letters to a specific person. Call if you do not have a contact person. Avoid
sending letters to “Human Resources Manager” or “Hiring Coordinator.”
? Confirm gender on ambiguous names (Chris, Kelly, etc).
? Use standard, easy-to-read fonts such as Times New Roman or Arial.
? Use the same paper and font as your resume.
? Use envelopes that match your paper. Type, not handwrite, addresses on envelopes.

(i.e. do not use contractions, slang, etc.) Language should

be
polite and to the point.
? Avoid simply using photocopied “To Whom It May Concern” letters.
? Don’t forget to send a cover letter with a resume and vice versa!
? Don’t rush the cover letter process. Many people find that writing a cover letter is more
difficult than writing a resume. Let someone in Career Services proofread drafts of your
cover letter.
? Keep copies of all correspondence with employers.
? Use a laser printer.
? Close each letter with an appropriate salutation such as Sincerely, Cordially, Gratefully,
Best regards, etc.

employer where you present your resume for consideration. A

cover letter allows you to showcase your writing skills and to sell yourself more directly than a resume. The purpose of a cover letter is to convey a specific message, which generates interest in you as a person and increases your chances of getting an interview. Cover
letters are personalized and the content should reflect your objective and interest in that particular
employer. Cover letters are generally organized into 3 or 4 paragraphs:

by indicating in which position you are interested. You

may also
reference how you learned of the company or opening (newspaper ad, mutual contact, website,
etc). If you are interested in an internship, indicate such in the first paragraph and include the
semester you hope to intern (i.e. “summer internship in the marketing department.”)

position and the company. Sell
yourself.
The second, and sometimes third,

paragraph(s) should address the employer’s needs. The needs of
the employer are the skills that an employer lists as requirements for a particular position.
Highlight and expand upon a few of your accomplishments from your resume, but do not simply
restate your resume. You may choose to mention skills or personal characteristics that are not
included in your resume. State with confidence, in assertive but pleasant language, that your
demonstrated skills would be beneficial to the employer. Demonstrate knowledge you may have
about the position or company (i.e. “I am impressed with ABC’s steady growth and commitment to
customer service.”)

and professional manner.
This closing paragraph should thank the employer

for his or her time and consideration and also
indicate an active means in which you will follow up. (i.e. “I will contact you next week to
confirm receipt of these materials.”) You may also directly ask for an interview.

stray from your major theme. To ensure high quality
cover

letters, proofread several times for content and grammar, and seek feedback from a career
counselor. An error on a cover letter or resume may indicate to an employer that you are not a
detail-oriented person.