Презентация на тему Writing a memo

intra-corporate communication, written to one person, several persons, a

group, a whole community

etc.

outside the company

Signature/Closing: full, formal
Wordiness:
Memos are more straightforward,

to make it easier for reader to get the info
Letters tend to be more dense, more formal

memo
summarize the intent of your memo, e.g.:
“Request for assistance

with grant project”
“Consequences of recent material thefts”
specific, concise and to the point

closing part – call for action with clear instructions,

including deadlines where applicable.

using indentations to show new paragraphs, skip a line

between sentences.
Use headings and lists to help the reader pinpoint certain information

from old information to new.

Start sentences with ideas that you have already described, or with something you can safely assume the reader already knows.
Place technical terms new to the reader not at the beginning, but towards the end of the sentence

come to the decision that it is not possible

for our company to accept the offer.
We have decided that our company cannot accept the offer.

1st person, i.e. “I cannot accept your proposal”
Use action

verbs instead of phrases
NOT OK: “We made a payment of $15,000”
OK: “We paid $15,000.”

lose a big contract next year, we have to

cut expenses.
Since we will lose a big contract next year, we have to cut expenses.

and figures

we. To initiate action, write in the active, not

the passive voice.
Be conversational: Write the way you talk and do not be afraid to use contractions.
Don’t show off: Avoid scholarly words, technical jargon, and just plain gibberish like "as per your request" when you simply mean "here’s what you wanted".

7, 2007