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Презентация на тему KellyConnect

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CONTACT CENTER REVIEW 2016 ContentsУказать содержание Two-level client support lineRecGCGCI1st lineDeliveryOnline OrdersEmail OBIInfoTele-sellingIncoming callsOutgoing campaignsAdditional functionality2nd lineComplaints handlingFeedbackYandexMarketE-mailHRHR Project development lifecycleNumber of Hypermarkets supported– 27Number of services provided– 9 lines Gift Card Server (https://giftcard.prod.obi.info)Used by the expert support line's operators in order Project support structureProjectmanagerAnna InshakovaOBI project teamOBI project operational resourcesClient supportSatisfaction surveyProcessing of Level 1Trainee4-8 weeksBasic training:Welcome-trainingOperator's basic skillsCommunication skillsManaging stressBasics of customer orientationCurrent employees OperatorSupervisorVerificatorTrainerMentorFilling-in check lists based on the results of calls listeningProviding feedback on Monthly planningPlanning based on historical data and clients' activity (based on Erlang Quality standardsInternal quality checklist (customer-oriented telephone etiquette, FCR, ...)Call processing quality - Contact-center efficiency: volume, service and employees Contact-center efficiency: quality and efficiency Team portfolioPersonal traits – optimistic, agile, athletic team players60% of operators are Figures represent the period of january-december 2016 Total number of calls on the projectQ1 - decrease by 7% Q2 Сравнение нагрузки по звонкам и среднему времени (2015-2016 год)The increase of load Outgoing campaignsIf the client is not contaced, the request is handed over Why choose us Expert line – providing detailed consultation on characteristics of Whychoose us New development areas:E-commerce projectsCall back requests from OBI web-siteReplying comments Our expertise: e-commerce projects25.7% OF REQUESTS CONVERTED TO ORDERS, WHICH GENERATED PROFIT Our expertise: e-commerce projectsKey indicators of the project 3 AT A CONVERSION Our expertise: e-commerce projects THE FIGURES DEMONSTRATE A HIGH PROFITABILITY OF THE PROJECT
Слайды презентации

Слайд 2 Contents
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ContentsУказать содержание

Слайд 3



Two-level client support line


Rec



GC


GCI



1st line

Delivery


Online Orders



Email OBI
Info


Tele-
selling


Incoming calls
Outgoing

Two-level client support lineRecGCGCI1st lineDeliveryOnline OrdersEmail OBIInfoTele-sellingIncoming callsOutgoing campaignsAdditional functionality2nd lineComplaints handlingFeedbackYandexMarketE-mailHRHR

campaigns
Additional functionality

2nd line

Complaints handling

Feedback

YandexMarket









E-mail
HR



HR



Слайд 4 Project development lifecycle
Number of Hypermarkets supported– 27
Number of

Project development lifecycleNumber of Hypermarkets supported– 27Number of services provided– 9

services provided– 9 lines and 5 additional functions
two-level support

with a following division in IVR:
- Clients requests line
- Expert line
Outgoing campaigns:
- Delivery post-sales services (PPO)
- Teleselling post-sales services(PPO)
- Online orders post-selling services (PPO)
- Complaints handling
Back-up for the headquarter's Reception
Postcall IVR – evaluation of satisfaction with hypermarkets service
Internal support for OBI employees
OBI Club loyalty program
Staff recruitment line
Sales support via on-line services on OBI web-site
Offering concomitant goods
Processing of Info mailbox
Processing of HR mailbox
Feedback allocation
Allocation of Yandex Market orders

Number of hypermarkets supported - 3
Number of services provided - 3 lines
Outgoing campaigns - Delivery post sales services

Current situation on the project - 2016

Project started in 2011


Слайд 5 Gift Card Server (https://giftcard.prod.obi.info)
Used by the expert support

Gift Card Server (https://giftcard.prod.obi.info)Used by the expert support line's operators in

line's operators in order to check the card status

(blocked/active), check the card's balance, create a transaction code if a cashier is in an offline mode.
Online orders (http://www.obi.de/obiccc/index.html)
Status clarification of "Order and collect", "Order and Delivery" orders
Platform for requests (https://obi-crm.interaxi)
keeping record of clients' requests received via telephone, e-mail, feedback, for handing them over to responsible employees and collecting statistical data Checking status of OBI CLUB cards
YandexMarket (https://partner.market.yandex.ru)
receiving orders for their processing and placing on the OBI web-site, specifying all the client's data and details of delivery/self pick-up of goods

External systems, used by employees



Слайд 6 Project support structure
Project
manager



Anna Inshakova
OBI project team
OBI project operational

Project support structureProjectmanagerAnna InshakovaOBI project teamOBI project operational resourcesClient supportSatisfaction surveyProcessing

resources
Client support
Satisfaction survey
Processing of received complaints
E-mail
handling
Hypermarkets' employees support
Account manager
Ekaterina

Chernova


Two-level client support

OBI HQ Reception

Candidates survey

Feedback

Yandex Market


Слайд 7
Level 1
Trainee
4-8 weeks
Basic training:
Welcome-training
Operator's basic skills
Communication skills
Managing stress
Basics

Level 1Trainee4-8 weeksBasic training:Welcome-trainingOperator's basic skillsCommunication skillsManaging stressBasics of customer orientationCurrent

of customer orientation
Current employees training:
Game "Build a contact center"

basic level
Customer orientation
Emotions management
Analysis and handling problems

Training for managers:
Game "Build a contact center" management level
Staff recruitment
Basic management skills
Staff development
Training for staff and onboarding
I am manager. Influencing the result
Situational management

Additional training:
Time-management;
Personal effeciency
Coaching

Training system


Слайд 8 Operator
Supervisor
Verificator
Trainer
Mentor




Filling-in check lists based on the results of

OperatorSupervisorVerificatorTrainerMentorFilling-in check lists based on the results of calls listeningProviding feedback

calls listening
Providing feedback on mistakes
Introduction talk regarding rules and

regulations
Supervises probation

Hard-skill training
Real-time supervision
Providing feedback
Hard-skill testing

Initial training
Basic skills (soft-skills) training



Checking results

Supervision results

Mentorship system


Слайд 9 Monthly planning
Planning based on historical data and clients'

Monthly planningPlanning based on historical data and clients' activity (based on

activity (based on Erlang C model)
Calculation of the needed

number of employees
Arranging CC load with 30 minute intervals and allocation of calls duration within a day
Drawing up working schedules on the basis of received data
Comparison of schedules for a current and a following month in order to determine excessive resources

Weekly planning:
Comparison of current and expected load
Regular data update for making forecast

Resources management


Слайд 10
Quality standards
Internal quality checklist (customer-oriented telephone etiquette, FCR,

Quality standardsInternal quality checklist (customer-oriented telephone etiquette, FCR, ...)Call processing quality

...)
Call processing quality - goal 90% (% of calls

with an internal quality index higher than 80%)
Critical error - target index 95% (level of contact without critical errors)
Control procedures
Online calls listening
Sigle call listening
QA Analists, assigned with a ratio varying from 1: 1 to 1:50 to an employee for a client
Control over e-mail and other means of communication
Trainings
Calibrations
Once a month
External calibration with a client
Feedback
For an employee - opportunities
For a client - reporting and discussion
Internal quality reports
Next steps:
Implementation of self-assessment method for the purpose of increasing level of awareness of adviser's efficiency

Quality assurance



Слайд 11 Contact-center efficiency: volume, service and employees

Contact-center efficiency: volume, service and employees

Слайд 12 Contact-center efficiency: quality and efficiency

Contact-center efficiency: quality and efficiency

Слайд 13 Team portfolio
Personal traits – optimistic, agile, athletic team

Team portfolioPersonal traits – optimistic, agile, athletic team players60% of operators

players
60% of operators are younger than 25
40% of employees

have been working on the project for more than 2 years

70% of operators have a higher and undergaduate education
Hobbies - photography, reading books, needlework etc.


Слайд 14 Figures represent the period of january-december 2016

Figures represent the period of january-december 2016

Слайд 15 Total number of calls on the project

Q1 -

Total number of calls on the projectQ1 - decrease by 7%

decrease by 7%
Q2 – increase by 5%
Q3,4 –

no significant changes

The increase of calls volume in January 2015 is predetermined by an increased demand for products.
During the same month of 2016, according to the forecast, the situation was stabilized.


Слайд 16 Сравнение нагрузки по звонкам и среднему времени (2015-2016 год)
The

Сравнение нагрузки по звонкам и среднему времени (2015-2016 год)The increase of

increase of load on dedicated operators is observed in

december regarding an increased number of requests on a new promotion "Singapore" and new year products. For the same reason the AHT was increased during this period.

In general, the AHT was significally decreased in 2016 on account of scenaries update and dialog process optimization.


Слайд 17 Outgoing campaigns
If the client is not contaced, the

Outgoing campaignsIf the client is not contaced, the request is handed

request is handed over again to a responsible employee

for problem solving

Слайд 18 Why choose us
Expert line – providing detailed consultation

Why choose us Expert line – providing detailed consultation on characteristics

on characteristics of goods and their usage (categories -

dry building mixtures, floor coverings)
Cross-sales - offering concomitant goods
Outgoing campaigns – assessment of clients satisfaction with delivery services, orders placed via telephone, online orders.
ON-line orders – step-by-step clients consultation on the features of placing order via web-site.
Internal employees support – providing consultation support on platform operation, efficient responses to questions regarding new promotions
Complaints processing – customer satisfactory survey with regard to complaint handling
Feedback – processing feedback received from clients, assigning a responsible employee for solving the issue
Yandex Market – processing of requests received via Yandex Market
Processing of mail – requests sent to info@obi.ru and requests from candidates sent to hr@obi.ru
OBI Club Loyalty program – client support on "OBI club" bonus program, discount program for new settlers, gift cards and current promotions.




Слайд 19 Whychoose us
New development areas:
E-commerce projects
Call back requests from

Whychoose us New development areas:E-commerce projectsCall back requests from OBI web-siteReplying

OBI web-site
Replying comments on OBI company left in the

internet
Processing of messages in the online chat
Complete handling of calls received by OBI headquarters
Automation of registration for goods acceptance from suppliers similar to registration of candidates for an interview
Handling requests regarding conflict transactions on gift cards
Conducting additional satisfaction surveys
Further development of:
Expert line
Cross-sales
Internal support line for hypermarkets' employees




Слайд 20 Our expertise: e-commerce projects
25.7% OF REQUESTS CONVERTED TO

Our expertise: e-commerce projects25.7% OF REQUESTS CONVERTED TO ORDERS, WHICH GENERATED

ORDERS, WHICH GENERATED PROFIT FOR OUR CLIENT
Key indicators of

the project 1

79% OF REQUESTS ARE CONVERTED INTO REAL ORDERS, INDICATING TOP-LEVEL SERVICE

Key indicators of the project 2


Слайд 21 Our expertise: e-commerce projects
Key indicators of the project

Our expertise: e-commerce projectsKey indicators of the project 3 AT A

3
AT A CONVERSION RATE EQUAL TO6% THE AGGREGATE

SUM OF ORDERS ESTIMATES 40 MILLION RUB / YEAR OWING TO A HIGH LEVEL OF EXPERTISE OF OUR SPECIALISTS

Слайд 22 Our expertise: e-commerce projects

THE FIGURES DEMONSTRATE A

Our expertise: e-commerce projects THE FIGURES DEMONSTRATE A HIGH PROFITABILITY OF THE PROJECT

HIGH PROFITABILITY OF THE PROJECT


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